The poster presentation is intended to communicate information rapidly. It is supposed to represent a well-designed, eye-catching, and engaging display of information. Therefore, information must be presented in an easy-to-comprehend fashion and readable from approximately five feet away. Viewers should be able to grasp the purpose of the poster within 5 minutes.
Please note that each poster will be displayed on a bulletin board with useable space approximately 4-feet tall and 8-feet wide in size.
Tracks will be provided at the facilities Desk located in the Exhibit Hall. No provisions can be made for working hardware displays.
Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the 2008 Fuel Cell Seminar.
- Submit an Extended Abstract
- Prepare your poster
- Set Up Your Poster/Give Your Presentation
- Remove Your Poster
1. Submit an Extended Abstract
All poster presenters are required to submit an Extended Abstract. Abstracts will be included in all conference materials that include the abstract, including the Abstract Book, as well as our online Conference Program.
All Final Extended Abstracts must be submitted to www.fuelcellseminar.com by July 31, 2008.
If your final submission is not received by the July 31 deadline, it will not be published.
PLEASE NOTE: Even if you are not making any changes to the text of your original abstract, you still must make the formatting changes outlined below and electronically submit it as your Final Extended Abstract. Abstracts will be published exactly as submitted.
Format guidelines
The final printed abstract book we will be printing 6”x9” book. Therefore, it is essential that you set up your page correctly for your final submission.
The following file extensions are allowed for uploading: *pdf (preferred), *doc, *htm, *html, *rtf, *txt, *wpd.
Go to “Page Setup”, and set your margins for the following:
Side margins - .5 inches each
Top margin - .75 inch
Bottom margin - .75 inch
Then, set your paper size for the following:
Width – 6 inches, Height – 9 inches
- Your final abstract is limited to four pages maximum, including all figures and tables.
- Type single space.
- Double space between paragraphs. Do not indent paragraphs.
- Use 9-point Times font.
- DO NOT include the abstract title, authors or affiliations on your paper. The title, authors and affiliations will be automatically formatted and inserted in the top of your paper when you submit it to the website. You will be given the chance to preview your formatted paper prior to approving it for publication on the submission website.
- Leave a 1 inch space at the end of the last page of your paper in order to have room for your title and author information to be inserted at the top. This will cause your text to re-flow, so be sure to proof read your paper prior to approving it for publication.
- If you do not want your text to re-flow after insertion of the title and author information, you must insert a “next page section break” at the bottom of the first page, at least 1inch above the bottom margin.
- Please avoid using footnotes. Instead, use a mixed reference system with references and notes placed at the end of the paper. References must be cited in the text in order of appearance by an Arabic number enclosed in parentheses immediately after the relevant material. Remember to list all references at the end of the paper, and to give all information necessary for complete identification. Examples of style appear below.
Journal Articles : A. B. Jones, "Measuring Vibration of Aircraft in Flight," J. Environ. Testing, Vol. 37, No. 8, pp. 17-26, Aug. 1957.
Reports : H. F. Little, "A Wide-Bank Radar Receiver," - NFL Rept. 1234, 17 Oct. 1952 .
Books : Harold B. Gray, Testing Electronic Components, pp. 376-392, McGraw-Hill , NY ,1963.
An occasional footnote referred to by * or ** can be used if absolutely necessary. The footnote then must appear at the bottom of the page above the bottom margin.
- Figures (Graphs, Sketches and/or Photographs *black and white only)
- Must be titled and numbered in order of appearance in text.
- Place figures close to pertinent text. Text may appear both above and below figures.
- Type figure numbers and titles immediately below the area the figure will occupy.
- Tables
- Must be titled and numbered in order of appearance in text.
- Type table numbers and titles immediately above the area the table will occupy.
Once you have correctly formatted your final extended abstract to the specifications outlined in the Format Guidelines, you will be ready to electronically submit your final abstract to the submission website.
All authors must electronically submit their Final Extended Abstract by July 31 at www.fuelcellseminar.com. Please follow the instructions below to submit your final abstract to the website:
1) Go to www.fuelcellseminar.com. From the menu bar, click on “Presenter Info” and then click “Abstracts”. You will be automatically redirected to our abstract website. From this page, click on “Extended Abstract Submission”.
2) You will then be prompted to enter your Username (Abstract ID) and Password (provided in your notification email) to access the final submission website. YOU MUST USE YOUR CORRECT USERNAME AND PASSWORD.
3) Once you log in to the final submission website, you will see your specialized Speaker’s Corner page. Your initial abstract submission title and assigned session will be displayed.
4) To change edit, delete or add authors associated with your abstract, scroll down to the Speakers/Co-Speakers section. Follow the listed directions to edit or delete an existing author. To add a new author, click on “Add Author”. Enter the last name of the author you are adding in the appropriate field and click “Search for this Name”. If the author already exists in our database, his or her name will appear in the next window. If the name that appears is the correct author, select the record and click “Select this Match”, or “Select and Edit this Match”. If the author does not already exist in the author database, complete the blank Author Information Form and click “Submit Information”. The added name will now appear in the Speaker/Co-Speakers section.
PLEASE NOTE: All authors are required to submit a biography that will be included in the final Abstract Program.
5) The next step will be the Abstract Title section of the Speaker’s Corner. Here you will see your original abstract title. If your final abstract title is different from your original title, you must enter the final abstract title in the title field exactly as you want it to appear in the Final Program.
PLEASE NOTE: Your abstract title, author’s names and affiliations will be automatically formatted and inserted in the top of your paper. DO NOT include the title, authors or affiliations on your paper. You will be given the chance to preview your formatted paper prior to approving it for publication on the submission website.
6) Now you are ready to upload your Final Extended Abstract file, limited to 4 pages in length including all figures and tables. Simply locate your file and click “Upload Extended Abstract”. Select your file and click “Upload File”. A link to your final abstract will then appear under the Extended Abstract section.
You may also copy and paste your text using the “Type/Paste” link.
PLEASE NOTE: The following file extensions are allowed for uploading:
*pdf (preferred), *doc, *htm, *html, *rtf, *txt, *wpd.
7) Please be sure to review and PROOFREAD your final extended abstract.
To view the uploaded version of your abstract, click on the hyperlinked file name of your submitted abstract.
If you need to make changes to your final abstract submission before the above deadline; please delete your existing Extended Abstract submission and upload the new version. Please remember that the abstract title, author’s names and affiliations has been automatically formatted and inserted at the top of the file.
Creating your presentation in PowerPoint is one way to easily combine text, graphics, graphs, and photos. PowerPoint will also permit you to easily print a proof of your poster on any standard office printer and print a large format version to any standard plotter.
There are two ways to create your presentation using PowerPoint:
- You may use a single slide, enlarged and printed on a large-format printer.
- You may use multiple slides and post them in sequence in your designated poster area.
Printing
If you are using multiple standard-sized PowerPoint slides, you may print the slides on standard 8.5 x 11” paper and post the slides in your designated area.
If using one PowerPoint slide that will be enlarged, you must print to a large-format printer. From the menu bar, select File, Page Setup, then enter the appropriate poster size. .
Creating an Effective Poster:
Below are tips to apply when creating your poster presentation
The presentation must cover the material as in the abstract.
Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
Posters should stimulate discussion, not give a long presentation. Keep text to a minimum, emphasize graphics, and make sure every item in your poster is necessary.
Determine three key points you want to make. You want the poster to reflect these key points – not all the details. Numbered lists and bullet points are good ways to communicate concisely.
Posters can be created with as many or as few descriptive sections as you desire. Always remember to keep it simple. Possible Sections:
- Purpose or Hypothesis
- Background
- Data Collection and Analysis
- Objectives
- Data Sources/Study Setting
- Study Design
- Participants/Subjects
- Intervention
- Principal Findings
- Main Outcome Measures
- Results
- Discussion
- Implications
- Conclusions
- Funding Source
3. Set Up Your Poster/Give Your Presentation
On the day of your presentation, locate your assigned poster board by identifying your paper number on the posterboard. Each poster board will be marked with an individual paper number.
Posters should be set up between 10am and 2pm on the day of your presentation.
Posters must remain up the entire day. Do not remove posters before 5:30pm on the day of your presentation.
Please make sure your paper number is clearly visible on your poster board.
Presenters must be available for at least 1 hour between the scheduled poster times. Leave a message on your board detailing the hours you plan to be at your presentation. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
Introduce your self to the Poster Session Chair. He or she will assist you.
Push pins and other materials are available at the Facilities Desk. The Facilities Desk will be located in the Exhibit Hall near to the Posterboards. Staff will be available to assist you with location and other on-site needs. Push pins, tape, and scissors will be available for your use. Additional supplies may be available. However, if you have special needs for your poster presentation, bring those supplies with you to the meeting.
Posters must be removed between 5:30 pm and 6:30 pm on the evening of your presentation. Do not leave your presentation on the posterboard. Posters remaining after these times will be removed may be discarded. FCS will not be responsible for posters and materials left on poster boards after the stated hours.
