Poster Session Chairperson's Guidelines
All poster sessions take place at The Phoenix Convention Center, in the Exhibition Hall on the lower level. Poster presenters are asked to hang their poster, in the designated location, during the morning of the day of the presentation. The posters will be visible all day, but the defined time for presentation is immediately following the afternoon break.
Please check the meeting program for specific details.
NOTE: All Presenters and Session Chairs are required to pre-register for the Seminar. Discounted rates are available.
As a Poster Session Chair, you will share the responsibility of ensuring the quality of the presentations in your session. The responsibilities for Poster Session Chairs are outlined below:
- Arrive in the poster area at least one half hour before the session is scheduled to start. Make sure authors' poster boards are numbered properly.
- Coordinate with your co-chair to meet and monitor each presenter in your session. A biography for each presenter has been sent to you prior to the Seminar and is also included in your chair packet. Familiarize yourself with the pronunciation of names and affiliations. Please check the program and addendum for any changes or updates to your session
- Monitor the presentations. You may politely interrupt speakers in order to ask them to speak more audibly, slowly, or clearly; to face the audience; or to briefly explain the message of an unclear point of information.
- Encourage participation by introducing persons in the area to specific authors and performing "crowd control" as necessary. If a paper draws no questions from the floor, you are encouraged to ask questions in an attempt to stimulate discussion, if time allows. On the other hand, some papers elicit more than the usual number of comments; judge accordingly
- Complete and return the Chair Evaluation form that will be included in the packet for the session.
- Should any problem develop with poster set up, facilities, or equipment, contact an FCS staff person located at the Facilities Desk
